Today’s receptionist desks are anything but the traditional office desk. For one thing, they have to be big, but just the right size to fit your office. The receptionist occupies an important role and space in your company, so they need to be using a desk that fills all the needs they have as they work. Your receptionist does much more than greet guests and answer phones. They have to update data and spreadsheets, write letters, file documents and assist other staffers. This means their space must be large enough, have sufficient storage space and look attractive, to boot.
If you are thinking of the old fairy tale, “Goldilocks and the Three Bears,” you are on the right track. Too small and your receptionist will be crowded out of their work area. Too big and everyone will be crowded out. But, if you order a receptionist desk that is “just the right size,” everyone, including you will be much happier.
That desk needs to be wide enough and high enough that visitors and employees will be able to fit around the reception area. At the same time, it can’t be so high or wide that the hallway, reception area, and walkways are intruded upon by the desk’s dimensions. Don’t forget that you’ll also have to make sure that everyone has a safe entry and exit in the event of an emergency, such as a fire.
Functionality includes workspace and storage space for your receptionist. They need to have storage space for files kept in the reception area; deep drawers to hold office supplies, a messenger bag or handbag; sufficient desktop space for a phone, printer, computer and possibly a tablet for office use. Finally, if you have a team of receptionists, they all need to fit behind the desk comfortably. They all need elbow room and room to spread out and work. Speaking of multiple receptionists, they will all need their own storage areas and desktop space.
Design and its Partner, Style
This category covers the style of the receptionist desk you’ll eventually choose. Look at the environment and style of your office. Is it traditional and more on the conservative side? If so, choose a receptionist desk that “goes with that flow.”
If your office is more modern or high-tech, you can safely order something that looks more modern or contemporary. Think of the office space Google fills. While you may not want to get quite that modern, just remember you have more leeway than say, a law firm or accounting agency.
“Style” encompasses colors and materials. A traditional receptionist desk may be made of light or dark wood. While the desktop surface may be made of another material, it will reflect traditional colors that will blend well with your office desks, chairs, cubicles and even the color of the paint on the walls.
A more modern or contemporary office setting may actually demand a receptionist desk made of shaded glass, metal and a high-tech material that surrounds the entire desk. This type of desk may have differing heights, with some guest areas being lower than others. Overall, you want your reception desk to reflect your company’s values and welcome your guests. Find the cubicles you need at Cubicle World as well as receptionist desks.
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